Data privacy information for teachers/staff
Vetting Process for Online Tools
All apps, software, and subscribed web resources that collect student data must be vetted and pre-approved by the Technology Department (free or paid). A list of approved software and tools that require login or collect student data approved by NS are located on this spreadsheet. All NS staff should reference this list prior to using apps, software, and subscribed web resources that collect student data.
If a staff member identifies a new online tool that collects student data, please follow the approval procedure listed below.
Digital Content/Tools Approval Process
Step 1 - The teacher finds a new digital resource.
Step 2 - Staff member checks if the digital resource is on the district-approved technology resource spreadsheet.
Step 3 - A staff member submits a proposal if the resource is outside the district-approved list.
Step 4 - Using NS - Digital Tool Data Privacy Evaluation Procedure, the Digital Content Manager vets the proposal. If resources could go district-wide or include subscription fees, DCM will bring the proposal to the curriculum, instruction, and assessment team for review.
Step 5 - The Digital Content Manager or the CIA team will approve/deny and communicate with the building staff member.
Step 6 - Building purchases with school/PTO funds or district purchases with available funds.
Press Ctrl + F on your keyboard to open the Find box and search for a product or other criteria.
NS - Approved Technology Resources
Additional information regarding the NS vetting process for online tools can be found at this link.
Staff: Training Resources and Guidance
All Staff/Teachers:
- NS Data Privacy and Protection
- NS Data Governance Manual/NS Data Privacy Guide
- Expectations for Communicating Electronically
- Student Data Privacy - Legal Resources
- SafeSchools Online Training for all staff: FERPA
- Staff Protecting Student Privacy Training Module
- Confidentiality Teachers/Staff
- HelpDesk Staff Newsletter
Teachers:
- New Teacher Orientation Presentation
- Provided YouTube Playlist: Student Privacy for Teachers
- Digital Content/Tools Approval Process
- Confidentiality Teachers/Staff
- FERPA "Do's & Don'ts" Guide for Teachers
Librarians:
- School Library Workers Privacy Training
- Library Privacy Checklist for Students in K-12 Schools | Advocacy, Legislation & Issues
- Privacy Practices Self-Evaluation for Librarians
School Counselor:
Nurses:
- HIPAA or FERPA
- The Network for Public Health Law-Data Sharing Guidance
- The Network for Public Health Law-Data Privacy in School Nursing Part 1
- The Network for Public Health Law-Data Privacy in School Nursing Part 2
Transportation:
- Ethics of Student Confidentiality for School Bus Drivers Video
- Ethics of Student Confidentiality for School Bus Drivers Video Reference Guide
For any staff who physically handle or administer state testing materials: